Members Present: Father Mark Cannaday, Father Andy Powell, Bill Granberry, Sr. Warden, Lucia Gray, acting clerk, Bill Wallace, Lea Crump, Carol Armstrong, Terry Staub, and Chip Smith.

Members unable to Attend: Julie Harvey, Bill Holmes, Marilyn Allen.

Bill Granberry called the meeting to order at 5:45 PM.

The vestry shared with each other their personal updates.

Father Andy presented the Bible reading from Matthew.

Bill Wallace clarified the June minutes by stating that the name of the carrier for the Workman’s Compensation insurance was Stewart Marlock Agency. Lea Crump moved to approve the minutes of the June meeting as corrected. The motion was seconded and passed.

Treasurer’s Report: Jim Ware, CPA, presented the management letter along with the 2006 audits for Holy Trinity Church and the Holy Trinity Church Trust Fund. The management letter for the Holy Trinity Church audit noted that there were reportable conditions which made the audit a "qualified opinion" since there was not an inventory of physical assets with values from the onset of the church.

Chip Smith moved to approve the audit of the Church of the Holy Trinity (Episcopal) Trust Fund as presented. The motion was seconded and passed. The audit is attached to the original of these minutes.

Chip Smith moved to approve the audit of the Church of the Holy Trinity (Episcopal) as presented. The motion was seconded and passed. The audit is attached to the original of these minutes.

Bill Granberry presented the cash flow projection for the remainder of 2007. See attached.

The Endowment Fund restrictions were discussed and clarification was still under review.

Rector’s Report: Bill Granberry reported on staff changes.

Because of the departure of Joyce Petrich, existing church staff will assume additional responsibilities. Cindy Wimberly will take over tasks related to the physical church property and Sarah Fritz will assume the financial responsibilities. Payroll will be outsourced.

Lea Crump moved to approve an increase in Cindy Wimberly’s salary of $1250 per month and an increase to Sarah Fritz’s salary of $1650 per month to compensate for additional work responsibilities assumed after the departure of Joyce Petrich. Payroll will be outsourced at a cost of approximately $80 per month. The total annual saving will be approximately $14,000 per year. The motion was seconded and passed. The additions to the staff’s responsibilities will be re-evaluated in November.

The Youth and Children’s Ministry and Nursery still need attention.

Senior Warden’s Report: Bill Granberry reported that:

There was a vacancy for Chancellor. Recommendations were requested.

Rick Menchaca has resigned from the vestry. Recommendations for nominees were requested.

A lawsuit was being filed on Caprock to recover the $8000.00 deposit made for the fire alarm system.

The Sweetie Boyle Trust named Holy Trinity Church as a contingent recipient of a trust consisting of a piece of real estate property in Austin, TX. After researching the property, it was determined that the house was in poor repair with a leaky roof. The trust expires in 2010 with six family members in line for inheritance before the church.

Bill Wallace moved to waive any rights Holy Trinity Church may have to the Sweetie Boyle Trust. The motion was seconded and passed.

Junior Warden’s Report: Carol Armstrong reported that:

The fire/ security alarm system has been installed and paid for.

The flooding of the Nave cost approximately $7500. The flood water had to be eradicated and the carpets had to be cleaned and undergo special treatment for bacteria removal.

The original request for resurfacing the Children’s Day Out / St. Francis Hall play yard underestimated the amount of surfacing material needed. If additional materials are not installed, the CDO will not pass state inspections for child care facilities.

Chip Smith moved to purchase up to $4500 in playground surfacing material, with monies coming from the Mary Ann Lindley Trust, to bring the Holy Trinity CDO playground up to the state mandated standards.  The motion was seconded and passed.

Guy Richards won the bid to do the landscaping maintenance on the church grounds.

Insurance Update: Bill Wallace reported that he had requested Joyce get written verification of athletic liability coverage. Additionally, he recommended that the church have parents sign a release before taking youth on athletic activities.

Bill Granberry moved to purchase an umbrella policy of an additional $1 million in liability insurance for up to $975. The motion was seconded and passed.

Special Committee- "The Way Forward": Fr. Andy reported that the "Post September 30^th Committee" had met three times to discuss the future recommendations for Holy Trinity Church. Their report is attached to the original of these minutes. The vestry agreed to accept their report, but to continue to watch what was happening in the Episcopal Church.

New Business: Lea Crump asked for Holy Trinity to consider participating with the Midland Ministerial Alliance by contributing to their "$35,000 in 35 Days" project with a $1000 donation to fund a rescue mission for sexually abused women and youth in Thailand. Fr. Mark felt this could be funded through the Rector’s Discretionary Fund.

There being no further business, the meeting was adjourned at 8:05 PM.

Submitted by:

Lucia Gray, Acting Clerk

Approved: 9.13.2007